Scenario: A local gym provides two Lunchtime Boot Camp session, that start at 12pm CST and is 30mins in duration. Each session can accommodate 10 participants. First session is led by a Senior Trainer who is only available for lunchtime boot camp session and hence cost $20 per participants, second session is led by Junior Trainer who is available for entire business hours and hence cost $15. The lunchtime boot camp runs from Monday through Friday and participants can book day prior to event start.
Step 1: Log into Vendor Account and from Dashboard, select “Events” and then “Manage Resources”
Step 2: Add Resources by going to Vendor Dashboard → Events → Click on Manage Resources
Now, click on Add New Resource to create a new resource. Click on Edit / Remove for changing a resource properties.
Add two resources for Senior Trainer and Junior Trainer
Edit each resource and make Available Quantity 10. Since Junior Trainer is available throughout the business hours (9am to 5pm CST), adjust the availability as shown below. (Remember the system is based on EST and hence 9am CST start is 10am EST start)
Adjust Senior Trainer availability using the same logic as the Junior Trainer.
Step 3: Select “Add New Event”
Filling out the Event Form (* mean it is mandatory)
- Title*: Add an Event Name
- Category*: Select One from three Options (Camps, Workshops and Classes)
- Tags*: Add Meta Tags (A meta tag is a tag that describes some aspect of the contents of an event listing)
- Photo*: Add a Product Image
- Event Type*: Select One or Multiple:
- Virtual – Offer Online using online conferencing product
- Downloadable – Pre-recorded class or session
- Event Begins and End*: Select Date and Time (Event local time zone)
- Time zone*: Select the time zone for the Event
- Vendor Store Title*: This is the name of Store you created when registering Activingo
- Location Address*: Add the street address for the Event or Store (Note: Even if it is a Virtual event, because we use this information to help customers search activities near them)
- Location Co-Ordinates: Optional
- Custom Link: This is the URL link to your Activingo Vendor Store
- Age Group*: Select One or Multiple:
- Any Age
- Youth Teen
- City Zip Code*: Note: Even if it is a Virtual event, because we use this information to help customers search activities near them
- Action: Select Product
- What day of the Week class is Offered*
- What is the Duration of each Class*: Type in your response
- Select City*: Select from the list
Step 4: Adding Business Rules to your Event Listing (This enables you to customize your Event Offering)
NOTE: ALL Time in this section is set to EST. So when creating an event, always adjust you event to EST. For example: If an Event start at 3pm PST, then you will input 6pm EST in this section.
What is Booking Duration?
This field allows you to define a duration of your product. The duration of each product your customers will be buying. Suppose you own a motel and don’t want to rent your best room unless someone wants it for three days. So you put three days as your block duration. But when you are creating bookings for your regular rooms, you are putting one day.
- Define set options, like fixed time slots for a class, appointment or guided tour
- Let customers choose the times that work best bygiving them the flexibility to book whatever range they need, like checking into a hotel
What’s Calendar display mode?
The calendar on the product page displays availability on a calendar. So this field simply on/off for the calendar be already expanded or appear as a clickable button.
This is where the things start to get a little complicated. This section deals with the availability in four different ways – frequency, capacity, range and time.
What is a Block?
Understanding this makes the following things a lot more easier. A block is the minimum unit of your product which you are making available for booking. As most booking products are unlike regular products, which are not time dependent. But booking products are time dependent, subject to maintenance and usually do not have any shipping.
What is max bookings per block?
This field allows you to book the product multiple times within the available time frame. Say, I have 2 of the Luxury suites and I want to rent them both. So, with this single bookable product I can manage both.
What is minimum booking window?
It is the minimum duration of time during which a customer will have to book your next available product. Say, your next available product is on 17th of this month, but you want at least 2 days before that day to allow for booking.
What is maximum booking window?
The maximum range of available booking for the product from the next available date. So, if your next available booking for your product is on 17th this month and the maximum booking window is 7 days, then on the product page a customer will be shown booking availability up to 24th.
What is Require a buffer period of?
The you need some time to refresh your asset / product after completion of each order / service.
If you have multiple booking blocks allocated in a single day, probably you will need some time in between to do some maintenance. This is what buffer time is. Say, if you want to clean up your Luxury Suite and change the towels before you hand it over to the next customer, you may set a buffer time of 30 hours. Leave it on 0 for no delay. The unit for buffer period changes automatically with your block unit duration.
Inventory and variants: This section holds a bit of complicated information. None of these fields are mandatory. If you do not need to add stock quantity and your is just a simple product, then you can totally skip this section.
But if you are creating a downloadable product or selling a dress or t-shirt, which has multiple sizes, then you should read this section carefully.
What is SKU?
SKU stands for Stock Keeping Unit. It should be a unique set of characters which will not match to any other product.
Enable Product Stock Management: Let’s say you have 10 pieces of the product and you don’t want to receive after orders are placed for 10 units. If you enable stock management and enter 10 in the quantity field, then after 10 units are ordered, this product will show a message that all the quantities are sold and there is no stock.
But, you might want to take some pre-orders before your next batch comes up. So you can Allow Back Order to let the customers place orders even if the product is out of stock.
Downloadable Product: If you are selling photos, music, software or any digital product, then this is the option to use. If you click on the Add File button, three more fields will be added.
The name field defines what the downloaded file name should be. We are letting you define that because you might name the original file to something like “new-album-updated-jan-12.zip” and you want the user to download the file as “New Album”. So this option will be useful for you to serve and organize better.
If you are serving the files from your very own site, then you can click on choose file and select. But you can also serve the file from Dropbox, Google Drive or some other file hosting site you like.
Visibility: The visibility option defines the privacy of the product. By default “Catalog and Search” is selected. But if you want the product to only appear on category listing page, search results or want to list as a hidden product, then you can select the option respectively.
If you select any other option than Catalog and Search then the product will not appear on the site other than the store page.
Purchase Note: If you want the customer to receive a custom message right after purchasing the product, you can paste that in the box.
Reviews: If the vendor does not want to receive reviews for the product from the customers, he can turn it on or off.